Low Carbon Evenet Carbon Reduction Procedure

Advertisement

  • Evaluate comprehensively carbon footprint of banners, flags, and other advertisements which indirectly produce carbon emission, or at best, abandon them completely.
  • void printing posters, promotion pamphlets and/or other leaflets that are not necessary.
  • For events that will be held again in a short period of time, the description of date and the venue on the advertisements shall be exchangeable so that the advertisements may be used again.

Registration

  • Use internet website registration system as major measure for registration and verification work.
  • Only if the event undergoes a serious accident (such as event being postponed suddenly, the venue crashed) and cannot inform possible attendees by email, telephone or other electronical communication, paper documents may be employed to notify the possible attendees.
  • Use email as a form of promotion as much as possible, to avoid using papers.

Event Notification

  • Through announcement on website or sending an email, for promoting the event, the organizer shall inform participants that they should bring their own meal utensils so as to be environmentally friendly and shall provide transportation information to guide people to the event.
  • TInform the related providers, prior to the event, to use environmentally friendly products.
  • TInform staffs of the event (including staffs from host organization, event venue provider and other cooperating companies of the event) that the event follows low carbon emission regulations for environmental protection purposes and that the rules should be followed.

Venue decoration

  • Avoid using decorations that are not reusable or borrow decorations from other organizations.
  • Keep packaging materials well so that they may be used again, and try to decrease use of packaging materials as minimum as possible.

Care for minority groups

  • According to characteristics of work, employment of any minority groups as event staff should be made.

Green procurement

  • Purchase recycled paper, stationary and/or related items that has environmental protection label.

Handout

  • Ask speakers of the event to provide handout in the form of electronic files, so the participants can download it from the event website.
  • If paper documents are inevitable, recycled paper should be used.
  • The paper documents should be printed on double-sided papers, so as to reduce paper use.

Souvenirs and gifts

  • Do not provide souvenirs or gifts unless it is necessary.
  • For souvenirs and gifts that are provided, they must be made from recycled materials or could be reused.
  • Do not over-package souvenirs or gifts.
  • For the souvenirs or gifts that are not given away, those should be donated to any local charitable organizations or educational institutes.

Transportation guidelines

  • Transportation by walking or public transport is of first priority. Also, the attendees are encouraged to access the venue with bicycle or car-pooling.
  • Provide the participants with accessible transportation guidelines, including the public transportation that could reach the event venue, bicycle rental stations or map guiding participants access the venue by walking.
  • Ask public transportation sponsors for providing discount programs (such as concession tickets or ticket discounts)

Low carbon Accommodation

  • An accommodation which is accessible by walk from the event venue is recommendable.
  • elect hotel accommodations with environmental protection Logo, green building labels, or energy conservation labels.
  • Hotels, when the guests check in, should provide daily or between guest sheet-changing cards.
  • Encourage the guests to bring their own toiletries.
  • Plan a hotel toiletries recycled system and notify the guests about this system.

Low carbon food

  • Select local food and food in season, so as to reduce carbon emission.
  • Investigate carefully the number of participants needing meals, so as to provide an appropriate amount of meal to the participants.
  • The seasoning and spices should not to be individually packaged.
  • Ask the meal suppliers not to use any decorations on the food that are not edible.
  • Package leftover and give it away to any local charitable organizations.

Resources to be Recycled

  • Clarify recycling category.
  • Plan a site of recycle inside or outside the event venue.
  • Plan a measure to recycle the ID badge packaging.
  • Verify whether methods disposing garbage including kitchen waste and resource garbage are legal.

Lighting

  • Decrease, as much as possible, amount of use of indirect lighting and decorative lighting.
  • The lighting equipment in venue should be energy saving.
  • Do not use excessive lights refer to CNS lighting standard.

Air Conditioning

  • The event venue should try its best to have natural ventilation and to not use air conditioning.
  • If use of air conditioning is necessary, controlling room temperature at 26 ℃ is recommended.

Waste Disposal

  • Categorize and recycle waste, at least categorize waste into recyclable waste and average waste, or made to the extent of complying with related regulations.
  • Recycle stations should be set up at the registration desk, in the event venue area, individual conference rooms and/or any meal consumption areas and the organizer should made sure that the waste and recycle stations are adjacent.
  • At the registration desk, exhibition area and exit, recycle boxes should be set to recycle ID badges and plastic covers.
  • Ask the event venue supplier to make sure that the kitchen waste are dealt with well, such as given to garbage disposal teams for recycle or to use as fertilizers.

Contribute to the Local Community

  • After the event, if equipment of the event is practicable not needed to the organizer, the equipment should be donated to local education institutes and/or charitable organizations.

Carbon Neutrality and Public Information

  • The event organizer should estimate an amount of carbon emission that may be produced. The scope of carbon emission should include the usage of resources for the event itself, transportation, accommodation, as well as indirect carbon emission from food and beverage.
  • The event organizer should achieve carbon neutrality event through methods of measuring carbon emission, reducing emissions as much as possible and offsetting carbon emission what the organizer cannot reduce. All these should be made in a complete report and publicly.

Evaluation and Report

  • The event organizer should examine the comprehensive effect of execution of the event. Also, it should reveal the result of the event to general public.